I just ran across this website about email management, closely linkable to time management. There is a lot of information about the scope of the problem, and a whole lot more about solutions.
For instance, having your email client auto-detect and push your email out to you every time a new message comes can distract you and cause you to lose your focus for at least a minute, or longer if you respond immediately. If you are the easily distracted type (like me) and you have as many as 5 email addresses (also like me, yes I know what you're thinking, but I actually need all those. Don't I?), you could be distracted 60 times an hour or more, or 500 times a day, or 2000 times per week. Not very productive, even for someone with master multi-tasker status as I claim for myself.
One solution I've been trying when I'm away from the computer is to limit the number of email addresses I pick up on my BlackBerry - three. At least it is a start.
Tuesday, February 16, 2010
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